Golf Tournament Meeting Minutes Feb 2, 2009

2009 BISHOP FLANAGAN HABITAT FOR HUMANITY GOLF CLASSIC

COMMITTEE MEETING

February 2, 2009


Meeting opened with prayer by Deacon George Vick @ 7:00 p.m.
Welcome new committee member brother Joel Galazar.

Rusty League handed our Financial report showing ending balance of $1233.43 a/o 1/17/09. Treasurer Mike Nishimuta reported receiving two $1,000 checks from Sam’s Club…one check to replace an incorrect check for 2008. A second check is for 2009. Both checks were payable to Habitat and have been sent to them as credit to our $53,000 commitment.

Rusty has been approached by the Hyatt Hill Country resort with a request to consider moving our date OR time for our event. In conversation and email correspondence with the Sales Manager at Hyatt and we have choices…first, stay on May 11 and tee off at 8:00 a.m.; second change day and date to Friday May 15 or Friday May 22. The reason for the request comes from a conflict with another group who started as about 30 golfers and has grown to 130 golfers because of a business merger. Rusty made it clear that we do not have to change but have been approached to consider it. After individual input from each committee member it was agreed that the preference would be to keep the date and tee off earlier…at 8:00 a.m. Rusty will communicate that choice, BUT will also ask for some compensation consideration for being put in the position of change. Suggestions were made to ask for a cessation of the current contract (we have a year to go) and be allowed to negotiate for next year. Also, we should ask for a reduced player count commitment from 144 to 120. Those requests will be communicated to the Hyatt.

Rusty reported that he and John McNair have been in touch about projections for his contractors and suppliers…John felt that there could be anywhere from a 25% to 49% shrinkage because of the economy and the affect it has had on the home building industry. He has asked for the Bishop’s annual invitation letter. Rusty will have the letter ready Tuesday and Henry will take them to Bishop Tom for his signature. We must all be aware that sponsorships will be harder to get in 2009 and that the committee cannot expect for the previous sponsors to all keep supporting in hard economic times…NEW sponsors must be sought out. Rusty asked for a commitment form each committee member to call a NEW potential sponsor and report back on February 16th, our next meeting date.

A brief discussion about a co-chair to assist Rusty was brought up and the committee agreed that he could use some help…names will be considered. Rusty reminded all present that we are not officially a 501 3 (c) charitable organization…so if a donor or sponsor wants to give funds that would be tax deductible then they should write their checks to Habitat for Humanity and we will present them to Habitat for credit to our committed dollar target.

Roy Ball briefly covered Religious Appreciation progress and the meeting was adjourned in prayer at 8:30 p.m. Next meeting will be February 16, 2009…in the Oblate Renewal Center Library starting at 7:00 p.m.

Respectfully submitted by Henry Gonzalez